Renovations & Cash Flow Issues

Julia Angwin of the Wall Street Journal is wrapping up the renovation of her place two blocks from ours. It’s funny how what she writes is so pertinent to our situation. When she wrote about how disappointed she was that the nice deep tub she had spec’d wouldn’t fit and she had to use the shorter one which was much shallower, I realized we had made the same mistake by spec’ing the same exact short tub thinking it was as deep as the longer versions of the same tub.

Now things are wrapping up on their renovation and her latest blog post relates how delays are causing cash flow problems for them and they had to come up with $30,000 in two days to keep the contractor on the job and working. We’ve been thinking through the cash flow issues lately and have been realizing we’re going to need a large amount of cash right at the end of the project…

Problem #1: The Mortgage

We’re getting a rehab loan – 100% of it is going to rehab costs (architectural fees + construction costs). The bank doles out the money as things are completed. We don’t have access to all the money up-front. Even though the money isn’t ours until the work is done, we’re still paying interest on the entire loan amount from day one. I think they put the unused portion in an “interest bearing” account – but with interest rates near zero these days, that doesn’t mean much of anything.

Paying interest on the loan means the loan has started. That means we have to pay loan payments. They will roll up to 6 months of loan payments into the mortgage amount, but our project is going to take longer than 6 months. That means we have to start paying the mortgage in month 7 even though we can’t live there and can’t rent out the apartment to cover the cost of the mortgage.  So that’s cash flow problem #1.

Problem #2: The C of O and Renting

Even though our building has multiple, active vacate orders (some of which date back to before I was born), we can live in the building as owners/caretakers. However, we can’t rent out the garden apartment until a new Certificate of Occupancy is issued. I haven’t heard anyone who’s had a good experience with the C of O inspection process. So cash flow problem #2 is our lack of rental income while we pay the mortgage and wait for the C of O.

Problem #3: The Bank’s 10% Hold

The bank does a 10% hold on all amounts paid in order to assure they’re getting what they paid for – a completed rehab. The final 10% is paid when they confirm that the C of O has changed – in our case from class C4 (old law tenement) to class B (2 family). The issue is that the C of O process can be long and unpredictable – and the length of the process is not necessarily the fault of the contractor. Our contractor has done work for us before (as well as work for friends and neighbors). We know him and trust him, and we know him well enough to know waiting for the 10% could be a hardship for his business. As a result we’ve offered to pay him a portion of the 10% holdback early provided our architect confirms that he’s finished and done a proper job. (This is essentially the situation Julia Angwin encountered with her contractor only it came unexpectedly).

The issue is that we’ll need to come up with that money at a time when we’re short on money because we’ve been paying a mortgage without getting rental income to help with the payments. Like Julia Angwin, we’ll probably have to raid our retirement accounts to make ends meet, but it will be temporary. Unlike the mortgage payments – at least we’ll get the money back from the bank.

So the moral of the story is – if you’re planning a renovation plan for how you’ll come up with a big chunk of cash at the end of the project – you’ll probably need it.


In other news, we finally signed the contract with our contractor this afternoon. However, he can’t start because of the stop work order. Dan and I are going to go down to try to see the DOB borough commissioner first thing Monday morning. In our opinion it’s a little crazy that it hasn’t been cleared yet. Hopefully we can get it cleared up quickly so our contractor can start.

It Isn’t Easy Selling Green

I first wrote this about a year ago when Dan and I went through a LEED certified townhouse that was for sale, but I was afraid my wording was too harsh, so I never published it. But a year later the place still hasn’t sold so I’m stripping out the details of which house it is, reworking some parts, and putting up the post.

The townhouse we saw is a gut renovated townhouse that was one of the first to get LEED certification (it achieved “silver” certification). Everything in this townhouse is “green”. The plywood is green (at 3 times the cost), the dumpsters of garbage were recycled (a 1.5 times the cost), the paint is “green” (and I’m not referring to the color), there are 3 huge solar panels on the roof, the insulation is incredible (composed of things like closed cell foam and recycled blue jeans), the heating and cooling very high efficiency – EVERYTHING about the house is green. The project is even got fairly substantial national recognition and had all sorts of big name sponsors (who donated things like appliances).

It’s been finished for a while and on the market for about two years, yet it still hasn’t sold. Here’s why I think that is…

#1 – The Price

When we went through the house another couple was also looking at it. As they left a guy shouted to them from a van “how much are they asking for that place?” Their answer summed it up nicely – “Too much”.

The asking price at that time was $2.79M down from an initial asking price of $2.995M when they put it on the market two years ago (it’s now down several hundred thousand more). Simply put, NOTHING in Harlem is selling for that price. The top of the market right now is about $2M, and things were selling for even less two years ago when they priced it at $3M.

Compared to other townhouses at the high end of the market this one’s primary advantage is all the green technology, but the question is how much will someone really pay to be green? A million dollars? That’s a lot of money.

#2 – The Layout

The layout to me just seemed odd. The living room was TINY, the dining room HUGE, there are huge wide hallways with wasted space throughout the building. On one floor there are two bathrooms across the hall from each other – you’d think they’d connect at least one to the bedrooms that were right next to them. The workspace for the kid’s computers didn’t make a lot of sense to me. I understand why parents might like that, but aren’t parents buying laptops for kids these days? Plus it’s incredibly specific to a particular market segment. You have to have kids of a certain age to find that a good feature.

There were lounge spaces on each of the two upper floors instead of bedrooms. When asked why there weren’t more bedrooms the answer was that that more bedrooms would have made it even more difficult to comply with LEED standards. As a result they only managed to fit 3 bedrooms into an owner’s unit that should have had 4 to 6 bedrooms. There were also 2 bedrooms on the ground floor that I’m not counting, but that raises a whole other issue (see the next section – C of O Issues)…

That said, the top floor master bedroom suite was pretty nice. The terrace off the master bedroom was extremely pleasant.

#3 – C of O Issues

For some reason after doing all that work, the owners still haven’t gotten a new C of O three years later. Legally it’s still a C5 Rooming House that’s SRO restricted. The renovations were done legally, but for one reason or another they never took the final step. I can see on the DOB website that they put some more work into it last year, but still no C of O.

When they do get it, the plan was for it to be a single family home which seems odd to me. That’s just too big of a house to be single family. 2 family with a ground floor rental is a lot more practical. In fact they’ve set it up for a 2 family, put in the plumbing, etc. Why they didn’t file to convert it to a 2 family to start with, I just don’t understand.

#4 – The Level of Finish

While there were some very nice aspects to the house, overall the finishes were of uneven quality. The stairs are a good example. They have this cool LED lighting that’s a very nice touch, but apparently the budget was tight and they couldn’t finish the stairs the way they wanted to and so they covered the center railing with sheetrock with the metal end posts poking through (and the metal was rusting). At $3M (or any price over $2M) people expect better finishes.

What Will It Sell For?

The odd layout and wasted space make it difficult to price. I think the new square footage is about 5000 sq. ft – which is quite big – especially for a single family home. If it weren’t for the inefficient use of space $450 to $500/sq. ft. would be reasonable based on the comps and that would come out to between $2.25M to $2.5M. Based on square footage they’re finally priced right. But my gut tells me it won’t sell for that ’cause it’s got the “issues” I talk about above. I’d guess the sale price will be closer to $2M – possibly even lower.

The issue is that they purchased the place in early 2008 (really bad timing) for $1.45M and given the fact that they did a rather expensive renovation that included major structural work and absurdly expensive “green” materials, I’m guessing they’ll lose money – even at their current asking price the losses could be substantial. If they’re paying a mortgage it gets even worse given high carrying charges.

What Does It Mean?

It’s sorta sad to see a demonstration project of green architecture end in people losing money, but that seems to be the likely outcome. While I think it’s great to be green, I don’t see the point of being green at all costs. From what I’ve read LEED is an absurdly difficult standard for existing structures, but the owners and their sponsors had committed to living by LEED and by the time the expenses were mounting and the market crashing it was too late – the financial damage had been done.

In my mind the project points out that LEED isn’t a standard Harlem townhouse renovators should strive to live by. Instead, be green in ways that are practical and relevant to what we’re working with – old, imperfect buildings.

And be less dogmatic about the whole green thing… For example plywood is green by it’s very nature since it’s made up of wood byproducts that are waste material, or “junk” wood from young trees that come from well-managed, renewable forests. You’re really not achieving much by paying 3 times more for “green” plywood.

To me energy efficiency is the name of the game. Use closed cell foam insulation when possible. Have efficient boilers and zoned heating and cooling. Have energy efficient windows. But don’t try to be so green that it causes you financial problems. Done properly being green should benefit your bottom line – not hurt it.

Home Trends for 2011

I just got a promo e-mail from Marvin Windows and they did a survey of architects to figure out the home trends for 2011 – we’re actually doing quite a few of them…

#1 – New life for old materials

We’re repurposing the the non-rotten floor joists in our place and making them into a screen between the stairwell and the hallway. Other than recycling bricks from new openings when we close old openings (not really “new life”) we’re not doing much with old materials because we don’t have much in the way of old materials to work with. Unless you count the fact that we’re giving new life to an old shell…

#2 – Designing for yourself

This one we’re definitely doing. We’re doing 2 family instead of 3 because we want to use the back yard and we’d only have a roof deck if we did 3 family. And Dan’s getting two “bedrooms” for his art studio – which is a rather extravagant use of space in Manhattan. We’re also doing things like putting the kitchen in the front of the building (which isn’t very popular), because we like it that way… All in all we’re liking the fact that we’re working with a shell  – we can do anything we want – there are no walls or staircases we have to work around.

#3 – Natural Materials

This is the one we’re not doing so much. Yeah, there will be wood floors, doors and windows. But that’s not all that out of the ordinary. The few places where we’re having solid wood doors are dictated by FDNY (they’re fire doors), and the all wood windows are dictated by historic preservation and budget (the aluminum clad windows were more expensive).

#4 – “Trad-Mod”

“Traditional-Modern” style sorta describes our aesthetic. We do mix traditional elements into a generally modern décor – but that’s nothing new for us.

#5 – Relaxed outdoor living

This is definitely a big thing for us. We wanted a garden – that’s one of the major points of getting a townhouse. Dan wants to be able to barbecue, etc. A roof deck just wouldn’t have been the same. We’ll have both – it’ll be interesting to see which we use more.

#6 – Energy efficiency & sustainability

We take a rather Republican view about energy efficiency and sustainability – we do it because it saves us money. Sure, we don’t want to kill polar bears, but honestly we don’t really care how “green” our renovation is. Recycled materials don’t save us money, but we will have great insulation, energy efficient windows, efficient zoned HVAC, dual-flush toilets, etc. So energy efficiency – yes. Sustainability – not so much.

Since we hit at least partially on all 6 trends, does that make us “trendy”?  lol

Act Now To Get Historic Preservation Tax Credit

If you’re currently eligible for historic preservation tax credits that reimburse you 20 to 40% of your renovation costs, it’s important that you act now – you may not be eligible for the tax credit once the 2010 Census data come out and it looks like that will happen in May of this year (though it may be as late as August). New York State will begin using the data shortly after it comes out. The application process can be rather complicated (depending on what you’re doing) – so you should get started now. And my understanding is that you only have to have your initial application in before the new data are implemented. That application doesn’t have to be perfect – you can work out the details shortly thereafter.

The reason why this is important is because I’m convinced most of Harlem will not be eligible for the tax credits once the 2010 Census data are implemented. The tax credit only applies to census tracts that are below the median income for the state. Take our census tract for example (tract 222): In 2000 the median household income for New York was $43,393, for our tract it was $38,293 – so really close. [I think they’re using median household income, if they’re using family income the numbers were $51,691 / $41,994, and if they’re using per capita income the numbers were $23,389 / $22,402.]

So Harlem neighborhoods were just under the cut off in 2000 and Harlem has improved drastically in the past 10 years. Even with the recession it’s improved much faster in the past 10 years than the state as a whole. I just can’t imagine that we’ll be eligible based on 2010 numbers – now is the moment to get the tax credit…

One Step Forward, One Step Back

Well, we had two pieces of news tonight…

First, Wells-Fargo approved our renovation loan and gave us a commitment letter. It’s scary how big the loan is, but the numbers work when it’s all said and done. So getting the mortgage firmed up is a great step forward.

Second, our expediter sat down with the Boro Commissioner at DOB today. She said he almost lifted our stop work order, but ultimately refused saying he wants to see both sets of approved plans. UGH! A step backwards (or at least not a step forward).

There are a number of issues at play. The first is that last year someone at DOB emphatically told our architect’s expediter that the old plans could not be renewed – that two years had elapsed and they were under the 1968 building code, so that was that. Well, apparently that was wrong – they can and should have been renewed. So new plans were submitted and approved without closing out the first ones. The stop work order is because the original plans weren’t closed out before the new ones were approved and permitted. The close out process involves an inspection so they know what was accomplished under each job. Only the boro commissioner can waive the inspection. If we have to wait for the inspection it’ll be another month delay. Luckily we’re not paying mortgage right now…

Still, it all started because someone at DOB gave the wrong info to the first expediter… This whole this is just a bureaucratic mistake…

At least the mortgage is good news…